Manage your school, not your spreadsheets
One dashboard for your fleet, instructors, and students. Scheduling, meter tracking, billing, and compliance are handled, so you can focus on training pilots.
Sound familiar?
You didn't start a school to do admin work
Scheduling chaos
Coordinating aircraft, instructors, and students across overlapping schedules is a full-time job on its own.
Hobbs and tach headaches
You're tracking meter readings in a binder or a spreadsheet that nobody updates consistently.
Billing takes forever
Generating invoices for flight time, calculating rates, and chasing payments eats hours every week.
No way to verify credentials
Is that student's medical current? Did they complete the checkout? You're digging through files to find out.
How Wingtrex helps
Flight school scheduling software that students actually use
Scheduling for aircraft and instructors
Students book aircraft against real instructor availability. Conflicts are caught automatically, across aircraft, instructors, and even other clubs your CFIs teach at.
- Gantt, week, and month views with instructor lanes
- Instructors publish weekly availability; in-hours bookings confirm instantly
- Out-of-hours bookings become requests the instructor approves or declines
- Front desk can book on behalf of any student
- Cross-club double-booking prevention for instructors
- Automatic conflict detection and mobile booking
Track every meter reading
Hobbs and tach meters are logged per reservation with a full audit trail. No more binder sheets or guessing.
- Hobbs and tach tracking per aircraft
- Meter readings tied to reservations
- Full audit trail with history
- Maintenance reminders based on meter readings
Billing that runs itself
Check-in generates the flight invoice from the meters. Collect payments through Stripe with direct payouts to your school's bank account, or record cash, check, and app payments alongside.
- Automatic flight invoices from Hobbs or tach time
- Sell prepaid block hours with automatic drawdown
- Autopay with a card on file after every check-in
- Stripe Connect for direct payouts
- Student account ledgers with running balances
Credential verification built in
Define what students and renters need before they can book: medical, insurance, checkout, whatever your school requires. The system enforces it.
- Checkout requirements per aircraft
- Credential verification by staff
- Automatic booking eligibility checks
- Custom forms for waivers and agreements
New: Wingtrex Training
Run your syllabus, not just your schedule
The Wingtrex Training add-on brings your training course outline into the same system as your fleet and billing. Built for Part 141 workflows, and just as useful under Part 61.
School-owned syllabi
Courses belong to the school, not one instructor. Build stages and lessons with completion standards, or start from templates including a Part 141 Appendix B Private Pilot structure.
Stage checks, enforced
A student's primary instructor cannot grade their stage check. Wingtrex enforces independent evaluation the way Part 141 expects.
Records that survive turnover
Any staff instructor can teach and grade, every session records who taught it, and reassigning a student keeps the full history intact.
A roster that flags risk
Progress, pace against target, projected completion, and automatic idle flags when a student hasn't flown in two weeks.
$9 per active student per month. No base fee, included free during your trial.
Explore Wingtrex TrainingPricing
One flat rate, everything included
$7/aircraft/month for your first year, then $9. Unlimited members, 0% platform fees, and a 30-day free trial with no credit card required.
Ready to modernize your school?
Get set up in minutes. Try everything free for 30 days, no credit card required.